Department Entries

The following instructions walk you through creating a punch at the clock which is assigned to a specific department level.

The current date and time is displayed at the top of the screen. The Card Number and Employee Pin sections are displayed below.

1. The Card Number field is highlighted by default. The card number must be specified before any other punch options can be selected. Enter your card number by either clicking on the appropriate numbers from the keypad graphic located in the right-hand section of the screen, or by typing the number at the keyboard. When the correct card number has been specified, your name will appear at the top of the screen.

2. Click on the Employee Pin field. Enter your pin number by either clicking on the appropriate numbers from the keypad graphic, or by typing the numbers at the keyboard.

3. If you would like to specify this punch as either an "In" or "Out" punch, select the desired radio button.
   Note: The TimeForce system automatically determines the in/out order of your punches. This step is not required.

4. If you would like to specify this punch as a "Lunch," "Break" or "Normal" punch, select the desired radio button.

5. Click on the "Dept" tab located directly below the "Lunch," "Break" and "Normal" options.

6. Enter the desired Dept Number from either the keypad graphic, or the keyboard. When a valid number has been specified, the Dept Name is displayed.

7. Select whether this punch is to be an "Override" or "Transfer" punch.

• When you clock in at a time clock without specifying departmental information, your punch is automatically assigned to the default department level that you are assigned to in the TimeForce system. A Dept Override should be selected when you are clocking into a department level other than your default department.

• A Dept Transfer should be selected when you have already clocked into one department previously, but need to switch to a new department at some point during the day.

8. When you have entered the required punch information, click on the green "ENTER" button on the keypad graphic, or press the <ENTER> key on the keyboard.

9. A "Processing" message will appear briefly. When the punch has been accepted, a message will appear stating the employee name and punch date/time. Click on the [OK] icon to close the message box.

Your departmental punch has been created successfully. If you receive a message stating "The Pin entered was incorrect," check the pin number and try again. A message which reads "You do not have rights to clock on this device" means that you have not been given permission to use this clock in the TimeForce software. Consult your supervisor.