Add Employees

The fifth and final screen in the Setup Wizard is the "Add Employees" screen. Each employee whose hours and earnings are to be tracked by the TimeForce system must be set up with an employee profile. You are required create at least one employee profile before you will be allowed to exit the Wizard and log into the TimeForce program normally.

The "Total Employees" information at the top of the screen displays the number of profiles currently entered into the system, and the maximum number of profiles that your system is set up to handle. The "Total Web Users" information displays the current number of web users, and the maximum number of users that you are allowed.
Note: A Web User is created when the "User Name" and "Password" fields are specified on an employee profile. This information allows the employee to log into the TimeForce system and view their own time card information. Web user setup is optional.

The "Add Employees" screen is broken up into two sections. The section at the top of the screen with a blue header is where profile information is entered. The section located directly below with a grey header displays the profiles that have already been entered into the system.

Note: All settings are required, unless noted otherwise.

  1. Enter the employee ID into the Emp ID field. This ID must be unique for each employee, and contain letters, numbers or a combination of both.
    Example:     The employee ID can be the employee’s last name, the last four digits of their Social Security Number, or any alpha-numeric combination.

  2. Enter the employee’s last name into the Last field.

  3. Enter the employee’s first name into the First field.

  4. Enter the employee’s middle name into the Middle field.
    Note:     This setting is optional.

  5. The Card # field is where you enter the number assigned to the employee for punching purposes. This number must correspond with the number on the time card (or direct keypad entry number) that the employee will use to clock in and out.

  6. Enter the employee’s Hire Date. Click on the  icon to select the date that the employee was hired from a calendar.

  7. If you would like to create a Web User for this employee (allowing them to log into the TimeForce system and view their own time card information) enter a User Name. This is the user name that the employee will enter when logging into TimeForce, and can contain letters, numbers, or a combination of both.
    Note:     This setting is optional.

  8. When creating a Web User for this employee, enter a Password. This is the password that the employee will enter when logging into TimeForce (in conjunction with their User Name and the Company Code that all users must enter when logging in). The password field is case-sensitive.
    Note:     This setting is optional.

  9. Click on the  icon located to the right of the "Password" field to save the employee profile.

Once an employee profile has been entered into the system, it appears under the grey header at the bottom of the screen. To remove a profile from the system, click on the  icon. You may also edit an existing profile, should a change be needed. Edit the desired field and click on the [UPDATE] icon.

Once you have finished entering profiles, click on the  icon to continue to the next setup step.
Note: Additional employee profiles can be created once you exit the Setup Wizard and log into the TimeForce system normally.

If you need to return to the previous screen at any time, click on the  icon. Click on the  icon to save your progress and exit the Setup Wizard.

Quick Import Employees

The "Quick Import Employees" feature allows you to import employee profiles from an Excel spreadsheet file. This saves you from having to manually input data into the TimeForce system.