Pre-Approved Absences

When an Absence Request is approved in the system, an absence code is automatically generated on the employee's Time Card, and the appropriate deductions to the employee's accruals are made.

Pre-approved absences tell the employee that the request for time off has been approved, but no absence is created in the system, and the hours are not deducted from the employee's accruals. This will not happen until a Supervisor sets the pre-approved absence to a status of "Approved."

This can be helpful when an employee requests time off for a future date. Although the request is approved, the employee's accrued hours will not be affected until the date of the absence draws nearer, and the Supervisor sets the absence to a status of "Approved."

Enabling the Option

This option must be enabled in the system. Click on the main "Admin" tab, and then on the Settings link located under the System Tools section of the screen.

From the "General Settings" screen that appears, click on the Edit link under the System Setup header.

Browse for the Absence Settings section of the screen, and enable the "Preapprove Absence Requests" option.

Click on the [SAVE SETTINGS] icon to save the changes that you have made.