Allocated Hours Report

Description:

The Allocated Hours report allows you to view the hours allocations on your employee's time cards.

Report Criteria:

The Report Criteria screen opens when you click on the report name from the main "Reports" section of the software.  This screen is where you tell the system what data you would like it to report on.

• The Audit Reports field allows you to select a different report from the drop-down menu.

• Put a check mark in the Launch Report in Separate Window box if you would like the report to open in a new web browser window.  With this option de-selected the report is displayed directly below the Report Criteria section of the screen.

• The Employees field allows you to select which employees will be included in this report.  Click on the down arrow icon located to the right of the Show Employees header to select employees.

1. To view employees from a specific department only, select the desired department from the Department drop-down menu.

2. All of your employees are listed in the Unused Employees box.  The Viewed Employees box lists the employees that will be reported on.  Select the desired employees from the Unused Employees box and click on the [>>] icon to assign them to the report.   The selected employee names are moved to the Viewed Employees box.  If you leave the Viewed Employees box empty, the report will display all employees.
   Note:  The Viewed Employees box is empty by default, thus including all employees in the report.

3. To unassign employees from a report, select the desired employee names in the Viewed Employees box and click on the [<<] icon.  The selected employees are moved to the Unused Employees box.

• Use the Date Range fields to enter the range of days for which you would like to view time card allocations.  Click on the icons to select the dates from a calendar.

• If you would like to view information who are assigned to a specific pay period only, make the desired selection from the Pay Period drop-down menu.

• If you would like to report on employees assigned to a specific supervisor only, make the desired selection from the Supervisor drop-down menu.

• Use the Sort by field to select how the information on the report will be sorted.  Two sort levels can be specified.
  Example: "Department" is selected in the first field, and "Employee Name" is selected in the second.  The report will be sorted first by the department level that the employees are assigned to, and then alphabetically by employee name.

• The Options section allows you to select how much information is to be displayed on this report.  Put a check mark in the box next to each type of information that you would like the report to display.

Click on the [DISPLAY REPORT] icon located directly below the Options section of the screen to generate the report.

Report Output:

The report is separated into columns.  The header at the top of the report lists the type of information that is displayed in the column below.

Note: The report output depends greatly upon what you selected in the Options section of the Report Criteria screen.

• The Date column displays the date of the hours allocation. Click on the link to bring up the employee's time card for the specified date.

• The Punches column displays the punches that make up the allocated hours total.

• The Punch Hours column displays the total number of hours before the hours allocation.

• The Deductions column displays any deductions taken from the punch hours total (from a meal policy, etc.).

• The Net Hours column displays the total hours after deductions.

• The Hours column displays the number of hours after the hours allocation.

• The Worked Department column displays the department level that the allocated hours total is assigned to (if applicable).

• The Job column displays the number of the Job that is specified with the allocated hours total (if applicable).

• The Task column displays the number of the Task that is specified with the allocated hours total (if applicable).

• The Premium column displays the Premium Pay Code that is assigned to the allocated hours total (if applicable).

All hours columns are totaled at the bottom of the report, along with the allocation Difference.

Click on the [SAVE] icon in the upper right-hand corner of the screen to save this report to a separate file.  Click on the [PRINT] icon to print the report.