Punches Without Hours Report

Description:

This report displays any days where an error may have occurred on employee time cards resulting in days with punches, but no hours totals. The report can be accessed through the "Reports" section of the software, or as the second step when processing a pay period.
Note: To access the report in Pay Processing, the Show Punches Without Hours must be enabled from the System Setup section of the program.

Report Criteria:

The Report Criteria screen opens when you click on the report name from the main "Reports" section of the software.  This screen is where you tell the system what data you would like it to report on.

  • The Audit Reports field allows you to select a different report from the drop-down menu.

  • Put a check mark in the Launch Report in Separate Window box if you would like the report to open in a new web browser window.  With this option de-selected the report is displayed directly below the Report Criteria section of the screen.

  • The Employees field allows you to select which employees will be included in this report.  Click on the down arrow icon located to the right of the Show Employees header to select employees.

    1. The Department field allows you to run the report for one or more departments. The default setting includes all employees.

    2. The Employees field allows you to select which employees will be included in this report. To select specific employees, click on the down-arrow icon located to the right of the Show Employees header. All of your employees are listed in the Unused Employees box.  The Viewed Employees box lists the employees that will be reported on.  Select the desired employees from the Unused Employees box and click on the [>>] icon to assign them to the report.   The selected employee names are moved to the Viewed Employees box.  If you leave the Viewed Employees box empty, the report will display all employees.
      Note:        The Viewed Employees box is empty by default, thus including all employees in the report.

    3. To unassign employees from a report, select the desired employee names in the Viewed Employees box and click on the [<<] icon.  The selected employees are moved to the Unused Employees box.

  • Use the Date Range fields to enter the range of days for which you would like to view schedule replacement data.  Click on the icons to select days from a calendar.

  • If you would like to report on employees assigned to a specific supervisor only, make the desired selection from the Supervisor drop-down menu.

  • If you would like to report on employees assigned to a specific schedule rule only, make the desired selection from the Schedule Rule drop-down menu.

  • Use the Sort by field to select how the information on the report will be sorted.  Two sort levels can be specified.
    Example:     "Department" is selected in the first field, and "Employee Name" is selected in the second.  The report will be sorted first by the department level that the employees are assigned to, and then alphabetically by employee name.

  • The Options section allows you to select how much information is to be displayed on this report.  Put a check mark in the box next to each type of information that you would like the report to display.

Click on the [DISPLAY REPORT] icon located directly below the Options section of the screen to generate the report.

Report Output:

The report is separated into columns.  The header at the top of the report lists the type of information that is displayed in the column below.

Note: The report output depends greatly upon what you selected in the Options section of the Report Criteria screen.

  • The Employee column displays the employee's full name.

  • The ID column displays the ID of the employee, as specified in their employee profile.

  • The Card # column displays the card number that the employee uses to punch at the time clock.

  • The Department column displays the department level that the employee is assigned to, as specified in the employee's profile.

  • The Supervisor column displays the name of the employee's supervisor, as specified in the employee profile.

  • The Date column displays the date of the punch.

  • The Punches column displays the "In" and "Out" punches that make up the displayed hours total.

  • The Total Hrs column displays the total number of hours for the specified date.

  • The  Reg Hrs column displays the number of hours from the hours total that are specified as "regular hours."

  • The OT 1 Hrs and OT 2 Hrs columns display the number of hours from the hours total that are specified as overtime level 1 and 2 hours.

  • The Comp Time Hrs column displays the number of hours from the hours total that are specified as comp time.

Click on the [SAVE] icon in the upper right-hand corner of the screen to save this report to a separate file.  Click on the [PRINT] icon to print the report.