Shifts Report

Description:

This report displays the shifts that have been entered into the TimeForce database.

Report Criteria:

The Report Criteria screen opens when you click on the report name from the main "Reports" section of the software.  This screen is where you tell the system what data you would like it to report on.

• The Schedule Reports field allows you to select a different report from the drop-down menu.

• Put a check mark in the Launch Report in Separate Window box if you would like the report to open in a new web browser window.  With this option de-selected the report is displayed directly below the Report Criteria section of the screen.

• The Department field allows you to select which departments will be included in this report. Click on the down arrow icon located to the right of the Show Departments header to select departments.
  Note: By default, all department levels will be included in the report.

1. A tree directory structure is displayed, showing each department level that you have entered into the system. Click on the Include Subs option to include the sub-departments of each selected department level.

2. Use the tree directory to navigate to the department levels that you would like to include in the report.

3. Each department is a link. Click on the links to select them for inclusion in the report. Selected departments are displayed in blue. Unselected departments are displayed in black.

4. Click on the Clear All link to remove all selected departments.

5. The Quick Search section of the screen allows you to easily search for the desired department levels by department name or number. Enter the desired search criteria and click on the [SEARCH] icon. The found results are displayed below.

• If you would like to view shifts assigned to a specific assignment only, make the desired selection from the Assignment Shift Drop Down field.

• Use the Sort by field to select how the information on the report will be sorted.  Two sort levels can be specified.
  Example: "Department" is selected in the first field, and "Employee Name" is selected in the second.  The report will be sorted first by the department level that the employees are assigned to, and then alphabetically by employee name.

Click on the [DISPLAY REPORT] icon located directly below the Sort By section of the screen to generate the report.

Report Output:

The report is separated into columns.  The header at the top of the report lists the type of information that is displayed in the column below.

• The Assignment Shift column displays the assignment that this shift is assigned to in the system.

• The Department column displays the department level that this shift is assigned to.

• The Start Time column displays the starting time of the shift.

• The End Time column displays the ending time of the shift.

• A check mark appears in the box for each day of the week included in this shift.

Click on the [SAVE] icon in the upper right-hand corner of the screen to save this report to a separate file.  Click on the [PRINT] icon to print the report.