Employee Hours Summary Report

Description:

This report displays a summary of the hours that your employees have worked for the specified date range. Totals are broken up by hours type (as in "Regular," "Overtime," "Holiday," etc.) and employee pay information can also be displayed, if desired.

Report Criteria:

The Report Criteria screen opens when you click on the report name from the main "Reports" section of the software.  This screen is where you tell the system what data you would like it to report on.

• The Time Reports field allows you to select a different report from the drop-down menu.

• Put a check mark in the Launch Report in Separate Window box if you would like the report to open in a new web browser window.  With this option de-selected the report is displayed directly below the Report Criteria section of the screen.

• The Employees field allows you to select which employees will be included in this report.  Click on the down arrow icon located to the right of the Show Employees header to select employees.

1. To view employees from a specific department only, select the desired department from the Department drop-down menu.

2. All of your employees are listed in the Unused Employees box.  The Viewed Employees box lists the employees that will be reported on.  Select the desired employees from the Unused Employees box and click on the [>>] icon to assign them to the report.   The selected employee names are moved to the Viewed Employees box.  If you leave the Viewed Employees box empty, the report will display all employees.
   Note:  The Viewed Employees box is empty by default, thus including all employees in the report.

3. To unassign employees from a report, select the desired employee names in the Viewed Employees box and click on the [<<] icon.  The selected employees are moved to the Unused Employees box.

• Use the Date Range fields to enter the range of days that you would like this time card to include. Click on the icons to select days from a calendar.

• If you would like to view data for employees of a specific type only (as in "Full Time," "Part Time" etc.), make the desired selection from the Employee Type drop-down menu.

• If you would like to view data for employees assigned to a specific Pay Group only, make the desired selection from the Pay Group drop-down menu.

• If you would like to view time card data for employees who are assigned to a specific pay period only, make the desired selection from the Pay Period drop-down menu.

• If you would like to view data for employees who are assigned to a specific Pay Type only (as in "Hourly," "Salaried," "Commission," etc.), make the desired selection from the Pay Type drop-down menu.

• If you would like to view time card data for employees who are assigned to a specific supervisor only, make the desired selection from the Supervisor drop-down menu.

• Use the Sort by field to select how the information on the report will be sorted.  Two sort levels can be specified.
  Example: "Department" is selected in the first field, and "Employee Name" is selected in the second.  The report will be sorted first by the department level that the employees are assigned to, and then alphabetically by employee name.

• The Options section allows you to select how much information is to be displayed on this report.  Put a check mark in the box next to each type of information that you would like the report to display.
  Note: If you do not want the report to display employee pay information, ensure that the "Pay Information" option is not selected.

Click on the [DISPLAY REPORT] icon located directly below the Options section of the screen to generate the report.

Report Output:

The report is separated into columns.  The header at the top of the report lists the type of information that is displayed in the column below.

Note:  The report output will vary greatly depending on which Options you have selected from the Report Criteria section of the screen.

• The employee's name is displayed in the Employee Name column.

• The employee's ID is displayed in the ID column.

• The number that the employee uses to punch in at the time clock is displayed in the Card# column.

• The Supervisor column displays the name of the supervisor that the employee is assigned to.

• The Hours Worked column displays the number of hours on the employee's time card that the employee actually worked (as opposed to hours generated by a holiday list or absence).

• The Holiday column displays the number of hours on the employee's time card that are assigned to a "Holiday" absence code.

• The Reg Hours column displays the number of "Regular" hours worked on the employee's time card for the specified date range.

• The OT 1 - 4 columns display the number of overtime hours worked by the employee for the specified date range.

• The Total Hours column displays the total number of hours on the employee's time card for the specified date range.

• The Total Pay column displays the pay that the employee will receive for the shown hours based on the hours on their time card and the pay rate specified in their employee profile.

• All hours information is totaled at the bottom of the report.

Click on the [SAVE] icon in the upper right-hand corner of the screen to save this report to a separate file.  Click on the [PRINT] icon to print the report.