Mass Disbursement Entry

This option allows you to enter disbursements (or, tips) for each employee in the punch group.

1. Select the radio-button next to the group that you would like to insert disbursements for.

2. Click on the [DISBURSEMENTS] icon at the bottom of the "Mass Create Punch Groups" screen.  The "Create Mass Disbursements" screen opens.

3. Enter the Start Date and End Date. This is the range of days on which a disbursement will be added, based on your Effective Days selection.  Click on the icons to select the dates from a calendar.
   Note: When using the Distributed option, the start and end dates must be the same.

4. Enter the disbursement Amount. Remember to use a period. For example, a disbursement amount of fifteen dollars would be entered as "15.00."

5. Select the disbursement Type from the drop-down menu.
   Note: This field can be customized from the Edit Tables section of the program, located in the System Tools section of the main Admin tab.

6. If you would like to assign this disbursement entry to a specific department level, make the desired selection from the Department drop-down menu.  Click on the icon to select the department from a map.

7. If you would like to assign a Job to this disbursement entry, make the desired selection from the Job drop-down menu. Click on the icon to select the job from a map.
   Note: This option will only be available if you are using the "Job Tracking" module of the TimeForce system.

8. Select the Distributed option if you would like the dollar amount specified to be divided between each employee in the group. Each employee will get a different disbursement amount based upon the amount of hours worked.  With this option de-selected, each employee will receive the specified dollar amount.
   Note: When using the Distributed option, the start and end dates must be the same.  Note that with this option selected, the Effective Days section of the screen is grayed-out.

9. If desired, enter a Reason for this disbursement entry.

10. The Effective Days option allows you to select on which days of the week disbursements will be inserted.
    Example: If you would like to insert disbursements for a 2-week period, but on weekdays only, the desired period would be specified in the Start Date and End Date fields.  A check mark would then be placed in the boxes for Monday through Friday, leaving the Sunday and Saturday boxes un-checked.

11. The Employees section of the screen allows you to modify the employees that are assigned to this group. The Used section displays the employees that are already assigned. Add or remove employees from the group as desired.
    Note: The changes you make to the employees assigned to this group do not effect the group itself. You are only modifying which employees will be included in this mass disbursement entry.

12. Click on the [PROCESS] icon to process the mass disbursement entry.