Mass Schedule Entry

This option allows you to enter punches for the employees selected in the punch group based on the schedule that they are assigned to work.

Note: In order for this method of mass entries to work, employees must be assigned to work a schedule in the TimeForce system.  Each schedule that employees are assigned to work must also be assigned to a Schedule Rule. Hours are not created for any absences that appear on the employee's time card, so long as the absence is entered using an "hours range" (for example, "08:00 - 17:00"), as opposed to a total number of hours (as in, 8 hours) for the day.

1. Select the radio-button next to the group that you would like to insert punches for.

2. Click on the [SCHEDULE] icon at the bottom of the "Mass Create Punch Groups" screen.  The "Create Mass Punches by Schedule" screen opens.

3. Enter the desired Date Range.  Punches will be created for the schedule that the selected employees are assigned to work on each day in this range.  Click on the icons to select the dates from a calendar.

4. The system allows you to select what types of punches are created.  Put a check mark in the Schedule Start option to create an "IN" punch for employees' schedules.  Put a check mark in the Schedule End option to create an "OUT" punch for employees' schedules.

5. The Forecast option is used with the "Forecast" report. When selected, no hours will be generated, but employee hours will be forecasted based on the Mass Hours entry.

6. The Employees section of the screen allows you to modify the employees that are assigned to this group. The Used section displays the employees that are already assigned. Add or remove employees from the group as desired.
   Note: The changes you make to the employees assigned to this group do not effect the group itself. You are only modifying which employees will be included in this mass punch entry.

7. Click on the [PROCESS] icon to process the mass punch entry.

Notes:

•  If there is a Schedule Rule assigned to the employee's schedule, and if you have specified an Absence Hours setting in the assigned Schedule Rule, the automatically generated hours will reflect the Absence Hours setting.

• If there is no Schedule Rule assigned to the employee's schedule, or a Schedule Rule assigned to the employee's schedule with no setting specified for Absence Hours, the automatically generated hours are created based on the first created schedule on the days in the pay period.
  Example: An employee's pay period contains 4 schedules. Mass Absence hours are generated based on the beginning and ending times of the first schedule to create hours for the day. Schedules for every other day in the pay period are ignored. If you would like all schedules to be used, the time range option in the "Absences" window should be used.